Lab / Clinical Supply Specialist

Category Clinical Logistics

The Laboratory Logistics Specialist conducts logistics processes, in collaboration with other Laboratory Logistics personnel, ensuring that projects are progressing and systems are set up and maintained according to quality standards, Standard Operating Procedures and applicable ICH-GxP* and other applicable local regulation and industry guidelines.

Key accountabilities

• Oversees the logistics aspect of designated projects to ensure that the right supplies are delivered to the right locations at the right time and right conditions.
• Provides support for development of project specific logistics strategy
• Executes clinical logistics procedures for clinical trials
• Supports set-up of clinical trial logistics (e.g. kit design & lab material sourcing
• Manages and oversees lab kit manufacturing
• Prepares and ensures distribution of study documents and materials
• Performs day-to-day communication with the clinical team, sites and vendors
• Participates in regular study team, as required
• Tracks and reports logistics study metrics to the project team
• Supports financial control; tracks, checks and compiles invoices
• Contributes to meeting study timelines and works efficient with systems in place
• Supports toward and ensures he/she stays within budget/time allocated, in agreement with the applicable Laboratory Logistics Services Manager and Laboratory Logistics Coordinator
• Supervises transportation, import and export of biological samples in cooperation with investigators, GTC, LLAs, CRAs, laboratories and courier service providers
• Manages collection and analysis of laboratory samples for clinical trials
• Performs laboratory data management and reporting of lab results to sites
• Performs query management
• Supports central filing and final archiving activities.

Skills:

• Understanding of the regulatory framework of Clinical Trial Supplies
• Multi-tasking and prioritization ability
• Result-oriented, confident, self-motivated, and driven/high energy
• Credible team player with good facilitation skills
• Good interpersonal , verbal and written communication skills
• Solid communication (verbal & written) and negotiation skills. Ability to influence and gain collaboration from and respect of key stakeholders
• Demonstrated ability to conduct business in English (written and spoken) and in local language if different from English
• Good knowledge of Microsoft Office programs (Word, PowerPoint and Excel)
• Strong client focus
• Ability to build rapport with a culturally diverse group at multiple levels and disciplines
• Flexible, capable of managing change and ambiguity
• Good analytical capabilities combined with creative problem-solving skills and a sense of urgency

Knowledge and Experience:

• Experience in clinical logistics, or related field within the biopharmaceutical industry or in general logistics
• Demonstrated multinational work experience

Education:

• Vocational or Bachelor degree, or equivalent (e.g. Pharm. D.), in biology, pharmacy or other health-related discipline, international trade or logistics business or relevant work experience / degree.