Global Events Administrator

Job Overview

The Events Administrator is a key member of IQVIA’s Brand & Creative Studio team. The candidate would be responsible for supporting the Global Events Team in managing their projects.

They will report into the Director, Global Events, and set-up event tools (such as event registration websites, contact capture forms, polls, surveys etc), prepare slides, and provide general strong administrative support across the team.

The ideal candidate should talk about their previous experience in managing high-capacity workloads, being globally aware and willing to problem solve with the rest of the team. You must have a sharp eye for detail, be great at managing online files and keeping excellent call notes. We need someone to rely on, who is keen to be involved in complex event, tradeshow, and webinar projects. A passion for events would be greatly valued. This is an opportunity to shine as part of a very stable and experienced existing team.

Microsoft suite proficiency is essential, along with solid experience of using Cvent.

Attributes

• Experience of events or industry tradeshows
• Working in global team, across timezones
• Able to work independently, with a remote Manager
• An eye for design/creative skills advantageous
• Ability to prioritize own workloads to meet deadlines.
• Ability to work independently and manage time efficiently.
• Ability to establish and maintain effective working relationships with co-workers, managers, internal clients and vendors/suppliers.
• Fluent English speaker - native or professional proficiency
• Attention to detail is very important
• Can be from agency or in-house background
• Corporate experience preferred

Essential Functions

• Setting up Cvent registration websites for event registration (recent use of Cvent essential)
• Preparing Powerpoint decks to support event research and offerings to internal clients
• Managing printing and branded merchandise orders
• Gather speaker information as guided
• Booking project calls, taking call notes, and circulating in a timely manner
• Work with vendors including: venue finders, venues, suppliers, AV companies, etc
• Support delegate communications and responding to queries
• Managing team mailboxes
• Event project management support

Qualifications

• High School Diploma or equivalent minimum education
• Degree in Events, Hospitality or Business Admin would be advantageous, not essential
• 3 years related experience in event admin

IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at https://jobs.iqvia.com